Document Management Specialists

Career Overview

Implement and administer enterprise-wide document management systems and related procedures that allow organizations to capture, store, retrieve, share, and destroy electronic records and documents.

Also Known As

• Document Control Manager
• ECM Consultant (Enterprise Content Management Consultant)
• Electronic Content Manager
• Records Manager

Alternate Job Titles

• Business Records Manager
• Certified Document Imaging Architect
• Clinical Documentation Specialist
• Commercial Loan Documentation Specialist
• Content Specialist
• Content Strategist
• Credentialing Coordinator
• Credentialing Manager
• Document Control Administrator (Document Control Admin)
• Document Control Clerk
• Document Control Coordinator
• Document Control Manager
• Document Control Specialist
• Document Controller
• Document Imaging Specialist

What You'll Do

In this role, your typical responsibilities include:

• Assist in determining document management policies to facilitate efficient, legal, and secure access to electronic content.
• Assist in the development of document or content classification taxonomies to facilitate information capture, search, and retrieval.
• Implement electronic document processing, retrieval, and distribution systems in collaboration with other information technology specialists.
• Identify and classify documents or other electronic content according to characteristics such as security level, function, and metadata.
• Develop, document, or maintain standards, best practices, or system usage procedures.
• Assist in the assessment, acquisition, or deployment of new electronic document management systems.
• Administer document and system access rights and revision control to ensure security of system and integrity of master documents.

Knowledge You'll Use

You'll need solid knowledge in these areas:

• English Language
• Administration and Management
• Computers and Electronics
• Customer and Personal Service

Essential Skills

Success in this career requires strong skills in:

1. Reading Comprehension
2. Active Listening
3. Writing
4. Critical Thinking
5. Monitoring
6. Complex Problem Solving
7. Systems Analysis

Key Abilities

This career requires key abilities in:

• Oral Comprehension
• Oral Expression
• Written Comprehension
• Written Expression
• Problem Sensitivity
• Inductive Reasoning
• Information Ordering
• Deductive Reasoning
• Near Vision
• Category Flexibility

Work Style

People who excel in this career typically demonstrate:

• Attention to Detail
• Dependability
• Integrity
• Cautiousness
• Intellectual Curiosity

What Matters in This Career

This career tends to satisfy these work values:

• Achievement
• Support
• Working Conditions
• Relationships
• Recognition

Education & Preparation

Typical Education: Bachelor's Degree

Related Work Experience Needed: Over 4 years, up to and including 6 years

On-the-Job Training: Over 3 months, up to and including 6 months

Education Details: Most of these occupations require a four-year bachelor's degree, but some do not.

Experience Required: A considerable amount of work-related skill, knowledge, or experience is needed for these occupations. For example, an accountant must complete four years of college and work for several years in accounting to be considered qualified.

Technology You'll Use

Popular Technologies & Software

• Adobe Acrobat
• Adobe InDesign
• Adobe Photoshop
• Apache Tomcat
• Autodesk AutoCAD
• Dassault Systemes SolidWorks
• Extensible markup language XML
• Google Analytics
• Hypertext markup language HTML
• IBM DB2

Tools & Equipment

• Cloud computing servers
• Computer hard disk drives
• Content servers
• Magneto optical drives
• Scanners
• Tape libraries

Work Environment

• E-Mail
• Telephone Conversations
• Face-to-Face Discussions with Individuals and Within Teams
• Work With or Contribute to a Work Group or Team
• Spend Time Sitting

Salary & Job Market

Wages reported for the broader Computer Occupations, All Other occupational group (BLS 2024), which includes Document Management Specialists.

Salary Percentile	Annual Wage
Entry-Level (10th percentile)	$52,650
Median	$108,970
Top Earners (90th percentile)	$176,800

Workers Employed Nationally: 439,380

Related Careers

If you're interested in this career, you might also consider:

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Occupational data sourced from the O*NET OnLine database, developed by the U.S. Department of Labor, Employment and Training Administration. Wage data from the U.S. Bureau of Labor Statistics Occupational Employment and Wage Statistics (OEWS), 2024.